New employee procedure

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When you hire a new employee and the P-and-O department has registered this employee the new employee procedure will start.

One month before the employee starts you will receive the following mail:

Dear ......,

Based on information you've provided, ..... will start working at Nikhef on ......

In order to ensure a smooth start for our new colleague on their first day, the facilities department, the secretariat and the computer technology department need some additional information.

Please reply to this email and answer the questions below to the best of your knowledge.

* Does the employee need an access key ("druppel") to Nikhef?:
* In which office will the employee work (if any)?:
* Does the employee need a new key for this office (or is an old key around)?:
* Should a workspace be prepared (new desk, new chair) or is a complete workspace available?:
* Will the employee use a desktop computer?
* If so, does this computer already exist, or is a new one needed?
* If a new one is needed, which operating system (Windows or Linux)?:
* Is a new desk telephone needed, or is an existing phone present (if so: which phone number)?:
* Additional requests or wishes: 

When responding, make sure that the subject field of the mail contains ........

Kind regards,

Nikhef Facilities, Secretariat, and Computer Technology Department

Your response to this email will be sent to the people who need to do something before the new employee starts. The following tasks will be done if needed:

  • A computer account with nikhef email address will always be created.
  • A key and access drop will be prepared and placed at the reception for pick up if needed.
  • A desk a chair will be placed if needed
  • A computer will be placed if needed
  • A desktop/dect phone will be placed if needed
  • The phone number will be put on the website if there one.
  • The office sign will be updated.
  • The employee will invited to do the safety course by AMS some time after starting.

If more information is needed for a specific task you may receive additional mail about this.

When all the relevant tasks have been completed you will receive an email confirming that everything is in order. If something is not in order please respond to this email. When all the relevant taks