SOGo Calendar

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This page describes the use of the SOGo calendar and it's integration with different platforms. SOGo offers multiple ways to access calendaring and messaging data. You can either use a web browser, Microsoft Outlook, Mozilla Thunderbird, Apple iCal, or an Android device to access the same information. With SOGo you are able to view, create and share calendars. You are also able to send and accept .ics invitations for events.


Contents

Accessing the calendar

  • The SOGo calendar is linked to your Nikhef email account. You can access it by going to https://webmail.nikhef.nl and selecting the calendar in the top left.

Creating a new calendar

  • To create a new calendar simply press on the first button in the row under the calendar. By default a calendar is private unless you choose to share it with others.

Sogo create new agenda.jpg

Sharing a calendar

  • Right click on a calendar and click 'Sharing'.

Sogo sharing.jpg

  • The following window will appear. Add people by clicking the green plus icon or remove them with the red cross.

Sogo sharing window.jpg

  • Access rights have to be set per user, you can do this by double clicking on a given name. The following window will appear.

Sogo user permissions.jpg

  • SOGo allows you to define access rights for public, private and confidential calendar objects (events and tasks) in your calendars. The following permissions can be given:
    * None: Absolutely no rights given
    * View Date & Time : Can view the date and time of the calendar object - the rest of the information is automatically stripped
    * View All: Can view all information related to a calendar object - just like the owner (implies View Date & Time)
    * Respond: Can respond to invitations (implies View All)
    * Modify: Can modify the calendar objects (implies View All and Respond)
    * You can also allow others to create and delete calendar objects in your calendars.
  • If you leave everything at 'None' the person will not be able to add your calendar.
  • For every event created in your calendar you can set a privacy level. This corresponds with the access rights per user in the picture above.

Sogo privacy.jpg

Subscribing to a calendar

  • Once a calendar has been shared and permissions have been granted to you, you can subscribe to it.

Sogo subscribe.jpg

  • A window will appear where you can look up the owner of the calendar. Unfold the name and add the calendar.

Sogo add cal.jpg


Adding a calendar to Thunderbird

  • In Thunderbird go to your calendar. Right click on the white space on the left and select 'New calendar'.

Thunderbird new calendar.jpg

  • Choose 'On the network' > 'Caldav'
  • Now you will need a link to the calendar. If you have not received it, you can get it from SOGo. Go to SOGo and right click on the calendar you want to add click 'Properties'.

Sogo cal prop.jpg

  • The following window will appear. Go to the tab 'Links to this Calendar' and copy the CalDAV URL as shown.

Sogo links to calendar.jpg

  • Now paste the URL in Thunderbird. Hit next. Give it a name and color of your liking and save it.

Thunderbird CalDAV.jpg

Integrating your calendars on iPhone

This will integrate all your calendars from SOGo.

  • On your iPhone go to Settings > Accounts & Passwords > Add account > Other > Add CalDAV Account
  • For server fill in 'webmail.nikhef.nl'.
  • Fill in your username and password.
  • Choose your own description.
  • Save it.

Caldav iphone 1.PNG Caldav iphone 2.PNG Caldav iphone 3.PNG Caldav iphone 4.PNG

Integrating your calendars on Android

This will integrate all your calendars from SOGo.

  • On your Android phone go to the Play Store and install the app 'Open Sync'.
  • Turn off battery optimization for Open Sync when asked.
  • Skip the notification about 'OpenTasks'.
  • Now you will see the OpenSync main menu. Tap on the orange button to add an account.
  • Choose 'Login with URL and user name'.
  • For Base URL fill in 'https://webmail.nikhef.nl'.
  • Fill in your username and password.
  • Give it a name and tap 'Create Account'.
  • Allow calendar permissions when notified.
  • Now it's set up. The marked calendars will appear in your calendar app.

Caldav android 1.png Caldav android 2.png Caldav android 3.png Caldav android 4.png Caldav android 5.png

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