Ordering Laptops

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This article describes the process for ordering laptops.

The golden rule when ordering laptops:

Nikhef has to pay for the laptop.

Nikhef wil not refund the expenses of laptops paid by employees!


Request permission

First, check that you meet the conditions to order a laptop and that your group leader agrees (the laptop will be paid from his/her budget).

These conditions are described in the Regeling Mobiele Elektronische Werkvoorzieningen (Mobile Electronic Work Facilities Scheme).

Selection of the laptop

You are free to select a laptop given the constraints that are described in the Regeling Elektronische Werkvoorzieningen. Constraints to consider include:

  • the price limit (including VAT and all other costs)
  • the supplier (must be in the EU)
  • the restriction that the Helpdesk will only handle possible repairs if the laptop was ordered via one of the preferred suppliers.

If you need assistance or advice for the selection, contact the CT Helpdesk.

When you know which laptop configuration you would like, the next step is ordering the laptop. See below.

Placing the order

The CT Helpdesk can prepare the order for you. That is independent of the vendor of the laptop. So you should no longer go to the Financial Department for certain brands of laptops.

It you already know which model and type you want, please bring a link to the vendor website or a print of your desired configuration with you. If you don't know which type you want, the CT Helpdesk can advise.


Nikhef is and remains the owner of the laptops. For fiscal reasons, Nikhef must directly pay for the laptop and cannot reimburse the laptop afterward!


When the laptop is delivered at Nikhef, it may be be sent directly to you or to the CT Helpdesk. This depends on the supplier and way of ordering. If it arrives at the Helpdesk, you will be informed that you can collect it. If it is sent directly to you, we ask you to contact the Helpdesk and pass the serial number of the laptop for our registration.

If you already had laptop that was provided by Nikhef, you will have have to return it to the CT Helpdesk after transferring its data to the new laptop (typically after a few weeks). You may also purchase this laptop from Nikhef; please inform the CT Helpdesk if you wish to do so.

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